Malayan Tech
Payroll Services

Employer of Record (EOR), also referred t o as a Professional Employer Organization (PEO), is a third-party company that manages recruitment, payroll, HR,
and compliance functions for businesses, particularly those with employees in multiple locations.

FINDING A SUITABLE PARTNER

The decision to outsource activities such as payroll is not easily taken save where a trusted partner can be found. Our payroll team consists of dedicated payroll professionals focused on the provision of our confidential, fully managed payroll service.

A key feature of our service is providing access to trained and experienced payroll professionals. Our team has extensive experience in managing and operating payroll services for businesses ranging from multinationals, to small and medium-sized enterprises, whether locally or foreign-based.

Our policy is to deliver consistent and timely service from a regular team. We are committed to meeting your needs with the highest level of professionalism.

Why MALAYAN?

As your partner, we aim t o offer you flexibility and streamline payroll outsourcing services at a competitive price. Our goal is to help you achieve tangible benefits in the areas or cost savings as well as increased service level pertormances.

Payroll Processing

Collect input data and periodic changes.
Handle joiners, leavers or any changes to employee remuneration, hours, benefits etc.
Manage the payroll and calculate emnloyee salaries
With each payroll run we provide you with computer-printed payslips,
payroll analysis reports, statutory reports and journal reports
Arrange the net salary payments to each individual’s bank account
Submit the monthly statutory reports o n your behalf and manage the
settlement or any resultant ques
Year-end payroll reporting procedures
Employer o f Record (EOR), also referred to as a Professional

Employer of Record (EOR), also referred to as a Professional Employer Organization (PEO), is a third-party company that manages recruitment, payroll, HR, and compliance functions for businesses, particularly those with employees in multiple locations.

Payroll Administration and related advice

Payroll-related human resource administration is often time-consuming and expensive. You can define your HR objectives and we will use our
expertise to cater for your needs
Compile the necessary employment forms for new recruits and
terminated employees
Resolve questions a s they arise
Handle all communication with relevant authorities
Prepare employment licence applications
Personnel file maintenance
Reporting issues by exception
Vacation and any other absence records such as maternity, sick etc
Keep you updated with the latest employment legislation and related
tax updates
Assist with the net of tax payroll calculations
Advice on fringe benefit (benefits i n kind) considerations and

SCOPE OF SERVICES - PAYROLL

MALAYAN will compute and finalize the Client’s payroll i.e. claims and monthly salary payouts. This will be carried out in the strictest confidence by
MALAYAN based on all payroll-related information provided to MALAYAN b y the Client and statutory Bodies in Malaysia.
MALAYAN will provide additional services to assist the Client in capturing and screening information submitted b y the Client, ensuring compliance with
the Client’s company policies, procedures, and all government regulations.
MALAYAN will seek the Client’s authorized payroll signatories for their signatures on the Letter of Instructions to multiple banks prior to the designated
date of credit.
MALAYAN will make timely cheque /bank transfer requests every month and funds requisition to the Client for the payment of salaries and wages vie
nultiple bankers, statutory payments, namely, EPF, SOCSO, and EIS, salaries by cheque/Bank monthly payroll cut-off date.
MALAYAN will remit all payments stipulated in item 4 with the relevant documentation to the relevant bodies before their respective deadlines. This will
include bank transfers /banking cheques in employees’ bank accounts.
A schedule will be agreed upon between MALAYAN and the Client, stipulating the deadlines for:

• Submission of data (employees’ information/ allowances/ deductions/ resignations/ new hires, etc.) to MALAYAN;
• Submission of reports to the Client for vetting before finalization of payroll:
• Preparation o f funds and payment of salary to employees via bank accounts o r other means;
• Submission of reports t o the Client for record-keeping;
• Bank Transfer /Issuance of cheques by the Client as payment to statutory bodies

MALAYAN will prepare all standard payroll reports, after each payroll period as follow:
• Allowance and deduction reports
• Overtime reports
• Salary reconciliation reports
• Bank listing
Should you have many companles under one group of companies, MALAYAN will print out all reports tor different entities as well as consolidated reports for management decision purposes.
MALAYAN will email payslips for every monthly payout, sorting and distributing them directly t o all locations with the client’s employees throughout
Malaysia.
For any new staff employment o r resignations, MALAYAN will submit all relevant documentation to the appropriate authorities on your behalf.
On an ad-hoc basis, MALAYAN will prepare necessary reports requested b y the Client, but within the capability of payroll. However, a s and when there is
a need for additional assistance in any payroll matters that will have to be accomplished as a project; then a formal quotation will be prepared for the
Client.
MALAYAN will function as a helpdesk for all the Client’s payroll matters, answering calls and emails daily. Our office hours are from 9.00 am to 6.00 pm
Mondays t o Fridays. Despite our office hours, MALAYAN is happy t o support you via our on-call service numbers for urgent matters during the weekends.
MALAYAN will prepare the accounting journals for payroll cost and accounting journals for financial month-end provisioning in the format required by the Client.
Compute leave balance based on financial month-end and upload the information to the Client’s accounting system for computation of leave accrual.
MALAYAN will perform reconciliation on all payroll-related accounts and prepare adjustment journals for the reconciliation on a monthly basis.

PROFESSIONAL FEES (PAYROLL)

Outsource your payroll to Malayan for as low as 3% per month (No hidden charges) and we will take the headache out of payroll for you.

Malayan Tech Payroll Services